System Administrators are eligible for TA not Conveyance Allowance

So many questions have been raised in connection with whether System administrators are eligible for Travelling Allowance or Conveyance Allowance.  In some places Conveyance allowance has been made applicable to System Administrators saying that it was in accordance with SR 25.  Actually they are misinterpreting the rule for restricting the TA of SAs.

System Administrators are eligible for road mileage also as their nature of works demands so. All the works of SAs are of urgent nature and it will directly connect with public interest.  If they are travelling by public conveyance they cannot attend the case timely and cannot attend more offices in a day.  This may affect the daily functioning of an office and this can be treated as intentional denial of public service. 

Read the following for better interpretation of SR 25 Rule

Conveyance allowance is granted to an official who needs to travel extensively in the radius of 8 Km from the headquarters for a variety of works like meeting customers, business travels, going to different firms, shops etc. (generally termed as field work). 

Here System Administrators are not extensively traveling for any field works or to a non-public places as in the case of  PRI (P) or Marketing Executives who are required to do so (generally termed as field work).  Conveyance allowances are granted for extensive travels that are not related to any public office or connected directly with the same field or nature of work but related to travel to meet customers or business interest or verification of stores / address/ mo payments /etc where they are not eligible for D.A. 

The scope of System Administrators traveling is clearly from one public office to another public office ONLY (One Post office to another Post office), and such travels and journeys are termed and defined as Tour and hence it comes in the purview of Travelling allowance and not Conveyance allowance, which is granted in case of extensive traveling for the different spears and variety of works often termed as field works and not for travels to one Public office to another public office in Public interest, and for associated works that are relative in nature.

S.R. 25.  Read as follows

A competent authority may grant, on such conditions as it thinks fit to impose, a monthly conveyance or horse allowance to any government servant who is required to travel extensively at or within a short distance from his headquarters under conditions which do not render him eligible for daily allowance.

It is clear that all travels to any point of origin or H.Q to a point of destination not belonging to Public place or office, but having its own requirements in general and also bearing no daily allowance.  The traveling between a public office to another public office within prescribed distance are fully covered under daily allowances, as is the case may be.  Hence travels from Office to Office do not fall in the purview of Conveyance allowances but it is considered as Tour on travel and also as journeys for official purpose in public interest.

Option to claim either normal TA or conveyance hire charges for local journey beyond 8 kms, but within municipal limits.

[Q] In accordance with the earlier orders if a Govt. servant performs journey in the public interest within a radius of 8 kms, from his headquarters, he is entitled to reimbursement of actual conveyance charges in respect of the expenditure incurred by him in hiring taxi/scooter, etc. However, with the deletion of the words "a radius of 8 kms" a doubt has arisen whether a Govt. servant who performs the journey to or/and a place beyond a radius of 8 kms but within the municipal limits of the city in which his Headquarters is situated, will be entitled to Travelling Allowance or reimbursement of conveyance hire charges. While a plain reading of the amended para 1(a) in the said Annexure indicates that he shall be entitled to normal traveling Allowance (as admissible within the municipal limits), a doubt has been raised in certain quarters that even when the local journey is performed beyond a radius of 8 kms, from Headquarters, whether the claim shall be in the form of TA or merely reimbursement of actual conveyance hire charges. To exemplify, Sewa Bhawan in RK Puram is at a distance of about 8 kms from Shram Shakti Bhawan and a specific doubt has been raised whether in such circumstances a Govt. servant shall be entitled to normal TA or reimbursement of conveyance hire charges.

[A] Government Decision: For local journey performed by a Govt. servant in public interest within municipal limits but exceeding 8 kms, Govt. servant can either claim reimbursement of conveyance hire charges under the D.F.P.Rs or to claim traveling allowance under the normal TA Rules.

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