There
are so many doubts in connection with probation period of Postal Assistants or
Sorting Assistants and confirmation examination of Postal/Sorting Assistants. So I am publishing the latest order (No.37-47/2010-SPB-1
dated 16/04/2015) issued in connection with Probation/Confirmation of PA/SA.
Direct
Recruit PAs/SAs undergo institutional training of upto 48 days at the Postal
Training Centres (PTCs). They have to obtain at least 60% marks in the tests in
order to come out of training successfully. If any PA/ SA fails to obtain 60%
marks, he/she is retained in the PTC for re-training for 2 weeks and undergoes
two tests (one each week). Despite retraining, if such PA/SA still does not
obtain 60% marks, suitable adverse notice is taken against him/her.
The
matter has been revisited by the Department in consultation with the Department
of Personnel”& Training (DOP&T). At the outset, it is emphasized that
the tests, which the Direct Recruit PAs/SAs undergo while on training, need to
be closely monitored and it should be ensured that only those PAs/SAs who
obtain required marks in the tests may be declared to have satisfactorily
completed the probation period and confirmed ‘in service, provided such PA/SA
has also performed/acted satisfactorily during the probation period. As per the
Recruitment Rules of PA/SA issued by the Department of Posts, the Direct
Recruit PAS/SAs are confirmed in service by a Departmental Confirmation
Committee (DCC) and pending confirmation, they remain on probation and their
services are governed by CCS (Temporary Service), Rules, 1965.
Besides
above, following points may be kept in view by the PTCs and the Circles while
considering the confirmation of such Direct Recruit PAs/SAs, who are on
probation:
(1)
Direct Recruit PAs/SAs (on probation) who fail in the tests held in PTCs:-
(a)
If any Direct Recruit PAs/SAs (on probation) is unable to clear the tests in
the first attempt, he/she may be given two more chances to pass the tests.
These three chances (including first chance during training) may be
held/conducted within the two-year mandatory probation period. In the
interregnum, such PA/SA may be posted temporarily to a Post Office/RMS office
against a non-sensitive post.
(b)
Before the third chance is given to a PA/SA, who has failed in two attempts,
he/she may be given a written warning to the effect that his/her failure in
mandatory tests does not justify his/her confirmation in the Service and that,
unless he/she showed substantial improvement within a specified period and
clears the test, the issue of terminating him from service will be considered.
(c)
If any PA/SA is still unable to clear the Tests in three attempts within two
years, the probation period in his/her case will be extended by six months
during which time he/she shall have to mandatorily pass the tests. For such
PAS/SAs, whose probation period has been extended by six months due to failure
to pass the tests, a qualifying test will also be introduced which will be in
addition to the existing tests. The modalities of such qualifying test will be
prepared/finalized by the Training Division of the Postal Directorate.
(d)
In case he/she passes the required tests and qualifying test and has also
acted/performed satisfactorily during the entire period of probation including
extension also, he/she may be declared to have successfully completed the
probation period and may be confirmed in service by the DCC.
(e)
If a PA/SA again fails in the tests and/or does not pass the qualifying test,
the services of such temporary Direct Recruit PA/SA shall be terminated.
(II)
Direct Recruit PAs/SAs (on probation) who pass the test, but their conduct/
performance is unsatisfactory:
(a)
In case conduct/performance of a PA/SA is found unsatisfactory during the
probation period irrespective of the fact that he/she has passed the required
tests, the probation period of such PA/SA will be extended for six months in
order for him/her to improve his/her conduct/performance to a satisfactory
level.
(b)
Such PA/SA as mentioned in (a) above may be given a written warning that unless
his/her conduct/performance improves to a satisfactory level, the issue of
terminating his/her services will be considered. In case his/her
conduct/performance has improved to a satisfactory level during the extended
probation period, he/she may be declared to have successfully completed the
probation period and may be confirmed in service. If not, the services of such
temporary Direct Recruit PA/SA shall be terminated.
The
PTCs shall send reports relating to conduct/performance and passing/failing in
the tests/qualifying test etc. as the case may be, in respect of each Direct
Recruit PA/SA (on probation) to the Divisional Head concerned.
In
order to ensure that termination cases are decided appropriately, the
Divisional Head concerned, the Appointing Authority of PA/SA, will first issue
a speaking Show Cause Notice covering reasons in detail for termination to the
PA/SA concerned within 15 days after completion of extended six months’ period
of probation. The said PA/SA will be given 15 days’ time to make
representation, if any. Subsequently, the said Divisional Head, after carefully
examining all relevant documents as also the representation, if any, of the
official concerned, will decide the case of his/her termination within 45 days
from the date of issue of Show Cause Notice.
Successful
completion of training is a pre-requisite for completion of probation.
Therefore, above may be included in the provisional offer of appointment issued
to the candidates.
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