If you intend to transfer interest calculated at the HO for SOs to the respective SOs electronically, then download and execute Int_Seq.exe at both the SO and HO, before calculation of interest at HO. This will enable generation of interest file with sequence number 1 at HO and will enable its subsequent import / posting at SO.
The
file ‘Int_Seq_2014.exe’ can be executed on or after 29/03/2014
only.
Interest
calculation and posting should be done only on
or after 01/04/2014.
Step
1
Download
the revised DBAnalyzer Software. Run DBAnalyzer software. Select ‘Database
Discrepancies’.
- Ensure that previous
financial year Interest Entry (2012-2013) is made for all accounts.
(‘Ledger entries without previous year interest entry’ option will list
the accounts without interest entry).
Login to Data Entry Module as Data Entry Supervisor and
insert the interest transaction for the previous financial year (i.e. for 2012-2013)
with the transaction date as '01/04/2013’ and transaction type as 'interest'.
- Ensure that account
type is available for all accounts. (Account numbers with blank account
type’ option) Login as Supervisor. Use 'Common -> Account type
Conversion' form. Select the correct account type and save.
- Ensure that ledger
entries with Cleared Date as ‘01/01/1900’ are not available. (‘Ledger
entries with LOT / Cleared Date as 01/01/1900’ option)
- Ensure that account
status is updated for all accounts. (Account numbers with blank account
status' option) Select 'Database Discrepancies >> SB >>
Account numbers with blank account status' option in DBAnalyzer and update
the account status.
Step
2
Login
as ‘Supervisor’ in on-line module.
- Check interest rates
in initialisation group.
- Check the current
financial year in the form (Form No.0410) ‘Initialisation >>
Financial Year – SB / PPF / NSS’ (Financial Year should be 01/04/2013 –
31/03/2014).
Step
3
From the menu,
- Select ‘Annual
Interest Calculation’ form (Form No. 1305 / 1004 / 0904) to calculate
interest for SB / PPF / NSS.
- Select 'IBB Report'
option to generate IBB Report.
- Select 'Annual
Interest Calculation' option to carry out calculation.
Step
4
After calculation
is finished,
- Check the error files
in SP5\OT folder to view the accounts for which interest was not
calculated.
- Rectify the errors
listed. It is advisable to rectify as many of the errors listed if not all
and then re-calculate interest by selecting 'Annual Interest Calculation'
option again, before interest posting. The process can be repeated any
number of times till no accounts is listed in the error list.
- After rectifying all the
errors listed during interest calculation, recalculate interest before selecting
the 'Annual Interest Posting' option to carry out interest posting.
NOTE
- Interest calculation
should be performed at HO for all SOs (including MDGs) and hence the
database discrepancies rectifications mentioned above are to be done for
both HO as well as SO accounts.
- For SOs, interest
calculation should be performed only after receiving and incorporating all
the Supplementary Dates’ transactions in SOSB module.
- Ensure that the
cleared cheque details received till 31/03/2014 are entered and posted.
Also ensure posting of PPF cheques cleared till 31/03/2014 before posting
PPF interest.
- Interest if
calculated and posted on any later date (after 01/04/2014) will also be
appropriately posted in the ledger.
Procedure
for interest calculation/posting - Computerised SOs
NOTE
If
you intend to transfer interest calculated at the HO for SOs to the respective
SOs electronically, then download and execute Int_Seq.exe at both the SO and
HO, before calculation of interest at HO. This will enable generation of
interest file with sequence number 1 at HO and will enable its subsequent
import / posting at SO.
Step
1
The
preparatory procedure for calculation/posting of interest is elaborated in
previous page. The same steps should be carried out for the all the SOs under
the HO.
At
HO
Calculate and post
interest in the SOSB module for all the SOs.
When
day-end is performed in the HO online module, a message will be displayed
intimating the creation of interest files on the day on which interest is
calculated for SOs. Click on ‘OK’ and continue with day end. Files are generated in the C:\HO_to_SO folder
in the system in which day-end was performed.
Files will be
generated:
a) only for SOs in which interest posting
was performed on that day
b) only for SOs and MDGs marked as
computerised.
These files can be
sent to the respective SOs for importing the interest and subsequently used for
posting the interest calculated.
At
SO
- Login as 'Counter'
>> select group 'Day Begin/end' >> 'Import files from HO'
>> 'SB interest Posting' and select the file to be uploaded.
- To Post the interest
login as 'SUPER' >> SB >> 'Annual interest calculation'
>> 'Calculate Interest' >> 'Annual Interest Posting'
NOTE
- Service charges will
be deducted automatically while calculation and posting of interest in SB
accounts.
- Service charges will
be deducted in silent accounts if the balance is less than 50 after
calculation and posting of interest.
- The report for
accounts from which service charges have been deducted can be obtained
from DBanalyzer >> Reports or from Sanchay Post-Online Module
>> Reports >> SB >> 'SILENT ACCOUNT with service charge
deduction'
IMPORTANT
NOTE
Can
Interest Calculation be done after 1st of April?
Interest
calculation for PPF can be done on any day after completion of transactions on
the 31st of March and for other schemes it can be performed on any day after
day begin has been performed for the 1st of April. Interest is posted
(inserted) in the ledger with transaction date as per rules.
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