Sify Network Migration - Verification steps and UAT sign off

UAT (User Acceptance Test) is a process in which one party give the details of work done according to an agreement and other party verifies the work to know whether it has completed as mentioned in the contract and signs the completion report.  

In this case it is between India Post and Sify.  In this process Sify will provide the details of networking equipment provided and installed and they will also give the details of facilities provided at a specific office.  The Postmaster or Head of the office should provide UAT sign off in 2 copies, one for Post office and other for Sify (for handover to PMU along with Invoice) after checking the quantity of hardware, serial numbers of router, switch(es), racks and other information.

After obtaining sign off from respective office heads, Sify will submit consolidated commissioning UAT completion report to Regional Implementation committee ( for HQ region the Circle committee) on weekly basis and they will upload the scanned UAT completion Document against the Post office code on the Portal which would be accessible to the Regional Committee for online for validation.  The UAT document, uploaded on Sify portal, can be viewed or printed by the Regional Committee.

The Regional Implementation committee will scrutinize the work done by Sify through following measures and will report to TPIC for taking corrective measures.

Step I : Verification of UAT report – Circle/Regional Implementation Committee will perform the following verifications:

1.     Validate the installation and commissioning completion UAT document through Phone/Fax/e-mail  or physical visit by System Administrator:

a)      Date of UAT sign off.

b)      UAT is Signed and stamped by both parties.

c)      The UAT report is complete- all required data is filled. 

d)      All desktops are connected to new WAN.

e)      All internet and NIC applications ( as mandated by TPIC) are working.

f)       Provisioning of Rack for installation of switch/router etc.

2.       Regional Committee to ensure that the above steps are complied with. If necessary  the System administrator/ Technology knowing personnel could be deputed at the time of UAT in offices.

Detailed Acceptance Process Steps- Regional Implementation Committee*

Step II : Verification Hardware through NMS –

1.       Verify the Configuration of Hardware supplied to Offices & WAN Link Vs the Acceptance report by accessing the NMS Portal:

a.       Model No. of Router and Switches

b.       Quantity of Switches

c.       No. of Ports in Router

d.       No. of Ports in switches

e.       Serial number of Router and switches

f.       WAN Link

2.       Two personnel (Inspector/system administrator)in the Regional Office, to be trained for this activity by Sify, would perform this activity from the Regional Office/ Division Office

3.       The PE/ PM from NISG may be utilized for the coordination and reporting on the verification process.     

Step III : Provide Acceptance of UAT and Reporting to TPIC

1.     On completion of the verification/ validation, the Regional Implementation Committee will provide acceptance of commissioning in various offices.

2.     The date of acceptance i.e the date on which UAT report was generated in the office concerned will be the effective date of acceptance.

3.      The  consolidated UAT acceptance report will be sent to TPIC and PMU on weekly basis (every Friday) through email or FAX even if no WAN commissioning is completed in that particular week with copy to Circle Monitoring Committee & Sify.

Finally The TPIC will perform the following activities as part of the acceptance process:

1.       Receive the UAT acceptance reports from Regional Committees.

2.       Seek clarification from Sify or Regional Committee, if required.

3.       Report Deployment SLR , if effective, with respect to the plan.

4.       Sign off the Acceptance Report and send to PMU along with the deployment SLR to PMU             for further processing.

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